Privacy Impact Assessment (PIA)

Read from the scan by GLM-OCR; expect the odd misread word.

PRIVACY ACT STATEMENT FOR UNITED STATES GOVERNMENT UNIDENTIFIED ANOMALOUS PHENOMENON (UAP) REPORTING
AUTHORITY: 10 U.S.C. 113, Secretary of Defense; 44 U.S.C. 2107, Acceptance of Records for Historical Preservation; Section 1673 of the National Defense Authorization Act for Fiscal Year 2023 (Pub. Law 117-263).
PRINCIPAL PURPOSE: To manage general correspondence and reporting relating to unidentified anomalous phenomena. Information provided may be used to contact or seek additional information from individuals reporting information relating to such phenomena, including but not limited to any event relating to unidentified anomalous phenomena and any activity or program by a department or agency of the Federal Government or a contractor of such a department or agency relating to such phenomena.
ROUTINE USES: The information solicited may be made available as a “routine use” to appropriate Federal, State, local, territorial, tribal, foreign, or international law enforcement authorities to assist the All-domain Anomaly Resolution Office with authorized reporting of phenomena, to appropriate Federal, State, local, territorial, tribal, foreign, or international agencies for the purpose of authorized scientific study or counterintelligence activities, or for the purpose of executing or enforcing laws designed to protect the national security or homeland security of the United States, including those relating to the sharing of records or information concerning terrorism, homeland security, or law enforcement. A complete list and explanation of applicable Routine Uses is included in SORN DoD-0017, "Privacy and Civil Liberties Complaints and General Correspondence Records," accessible at https://www.federalregister.gov/documents/2023/10/03/2023-21863/privacy-act-of-1974-system-of-records.
DISCLOSURE: Voluntary; however, failure to provide the information may result in the inability of the All-domain Anomaly Resolution Office to evaluate the information and engage in follow-up communications in furtherance of the authorized reporting or assessment processes.
h. With whom will the PII be shared through data/system exchange, both within your DoD Component and outside your Component? (Check all that apply)
Within the DoD Component	Specify. PII sharing will be limited to select AARO personnel.
Other DoD Components (i.e. Army, Navy, Air Force)	Specify. Component Security or Access Officials for facilitating a visitor request to enter DoD controlled spaces for an interview of an individual.
Other Federal Agencies (i.e. Veteran's Affairs, Energy, State)	Specify.
State and Local Agencies	Specify.
Contractor (Name of contractor and describe the language in the contract that safeguards PII. Include whether FAR privacy clauses, i.e., 52.224-1, Privacy Act Notification, 52.224-2, Privacy Act, and FAR 39.105 are included in the contract.)	Specify. The government website host will be the IL 4 Cloud Environment hosted by Google.
Other (e.g., commercial providers, colleges).	Specify.
i. Source of the PII collected is: (Check all that apply and list all information systems if applicable)
Individuals	Databases
Existing DoD Information Systems	Commercial Systems
Other Federal Information Systems
Information provided by an individual will be collected via a properly accredited web host (i.e. accredited for processing and hosting PII) and subsequently downloaded and saved on a DOD/AARO controlled shared drive folder. The folder will be restricted and only accessible to those AARO personnel managing the interview process.
j. How will the information be collected? (Check all that apply and list all Official Form Numbers if applicable)
E-mail	Official Form (Enter Form Number(s) in the box below)
In-Person Contact	Paper
Fax	Telephone Interview
Information Sharing - System to System	Website/E-Form
Other (If Other, enter the information in the box below)
Information will be collected via fillable fields on AARO's website.