MOD file DEFE 24/2032/1

~ A-Ops+Pol1
To: Dl ISEC SECT AD
Subject: FW: Code of Practice Request
I sent the message below
beforep lQlli~'@J~S and would be
happyo dfscu s ifequired.
-+Pol1
-----Original Message-----
From: DAS-LA-Ops+Po11
Sent: 03 September 2002 10:22
To: 01 ISEC SEC4
Subject: Code of Practice Request
-
and have had an out of office reply. I need to answer this request
you could find someone else to deal with it in~nce. I am
I have received a request for some more documents under the Code of Practice on Access to Gover
Information, from Dr Clarke who you may remember recently published a book about MOD Policy on
since 1947.
One of the five sets of documents he has asked for is as follows;
"Copies of UFO reports made in the early hours of 30/31 March 1993 by RAF gnd meteorological office
personnel and by members of the public, from a number of locations including RAF Cosford and RAF
Shawbury. In addition copies of assessment made".
We have a file on these events, but I know DIS also have a file D/DI55/108/15/2 Part 1 - Cosford Incident.
DG Info tell me that unless the person requesting the information specifically says "records held by DAS" a
request should be taken to mean a request to MOD and should include any material known to be held by any
branch. We will, therefore, need to include your file in this request.
Under the Code, Dr Clarke has been charged for his previous requests requiring more than four hours work
and he has asked that before we proceed with this request, we provide an estimate of the time and cost of
providing this information. The way we ususally estimate this is the number of enclosures
on the file X 2 minutes per enclosure to search, photocopy any relevant papers, remove any personal data
(under the Data Protection Act) and anything else which needs to be removed under an exemption of the
Code, and photocopy again. Dr Clarke is entitled to the first four hours work free and every following hour
(or part of) is charged at £15 per hour.
Based on the above, I would be grateful if you could give me an estimate of the time it would take for DI
staff to search the above mentioned file and providing the information requested by Dr Clarke. You do not
need to worry about the cost because I will calculate that when I have assessed his whole request.
I need to answer Dr Clarkes letter by 19th September, but I will be on leave from the 16th, so would
appreciate a reply by 9 September if possible. If you have any questions, please give me a call.
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