Miscellaneous

- 2-, 1987 Alaska PRSA Aurora Award Category #8, PTS
1. A specific date would be chosen to release all the data.
2 . Staff assignments would be made to a variety of specialists to
complete the research and assist the Public Affairs Office as
needed.
3. All known material/infonnation would be collected, analyzed,
arranged in logical order, and agency conclusions completed for
release on March 5, 1987.
4. Additional materials, under the guidance of the Public Affairs
Office, would be created as needed to help explain the basic data
(See item 7, section VII).
5. A list of all available known infonnation, with a description,
length, and cost to obtain would be prepared by the Public Affairs
Office for response to the hundreds of written inquiries. This
would allow the public to pick and choose the items that want based
on subject and cost. (Items totalling under $5.00 were sent free.
The entire package cost $193.80.)
6. A press conference, (March 5, 1987, 10:00 am) with one week prior
notice to all interested news media, would be held to release all
the material. The 10:00 am time was chosen to fit the regular work
schedule of the ABC, CBS, NBC, film crews (no overtime needed), and
provide competing daily newspapers with infonnation prior to press
deadlines. Thursday was chosen specifically to fit the deadlines of
the East-coast news market.
7. A complete free package of all material would be provided to any
bona-fide news media inquiry, along with an index to item3 of
special interest, to preclude any "cover-up".
8. All questions would be answered at the press conference.
9. All agency effort, investigation, materials, conclusions, etc.,
would be completed and released at the press conference.
10 . Material delivery requested by media and public via DHL, Federal
Express, or other personal pickup, would be sent out the day or
night before the press conference, depending on the distance of
travel, so that all materials would arrive at the destination at
approximately 10:00 am of March 5, 1987.
11 . All inquires for information would be promptly filled.
12 . Radio interviews, talk shows, telephone and personal interviews
regarding the incident would be done by the Public Affairs Officer
only. There is no other authorized release of information without
the consent of the Public Affairs Office.
13 . A complete package of the written materials will be collected and
deposited with a Government publishing house (NI'IS) for future
public access at a nominal cost, thereby relieving the agency of
future response.